Executive Assistant Team Leader


Salary:£33,300 - £37,671 

Working pattern:Permanent, Fully flexible - all options will be considered 

Location:Across Scotland 

Closing date:09 October 2022 at midnight 

Executive Assistant Team Leader

Location : Hybrid Working,  with offices based in Edinburgh, Glasgow & Inverness

Type : Permanent role 

Salary : £33,300 to £37,671, plus competitive benefits

Hours : 36.25 hours per week

Are you an experienced Executive Assistant who thrives on making a difference, developing your team, and ensuring who you support meet all their objectives? If so, we can offer you the chance to support the Chief Operating Officer and jointly lead our Executive Assistant team.

We are Audit Scotland. We're Scotland’s public sector auditor, independent of government. We employ more than 340 talented professionals who know that their work helps ensure the efficient delivery of public services in Scotland. We believe that public money (around £57 billion a year) should be spent wisely. 

There's plenty of change ahead, and the need for robust public audit that provides assurance about public spending and helps public services improve, is more important than ever. We want to make sure Scotland makes the very best of the opportunities and that change is delivered well – transparent financial reporting and delivering value for money are key to this.

There has never been a more interesting or important time to join us. We offer a rewarding place to work, a supportive and open culture and a wide range of professional development opportunities. Benefits include 42 days of annual leave including public holidays, personal development allowances and flexible working hours. We’ve also been named one of the top 40 workplaces in Scotland and the UK’s ninth best accountancy workplace in the 2022 Best Companies awards.

Overall purpose of the role

You will be part of our multi-disciplinary Business Support team providing an Executive Assistant service, as well as jointly managing the Executive Assistant team to provide a world class service to fully support the Auditor General for Scotland, the Accounts Commission and Audit Scotland’s senior leadership team.

How you can help us

You will provide a professional, confidential and proactive administrative and executive support service to the Chief Operating Officer (COO), enabling them to focus on organisational and strategic priorities. 

You will also provide secretarial and diary management support to the Chair of the Audit Scotland Board and confidential support to Audit Scotland Board members, as required. 

You will be one of two Team Leaders, working together to jointly manage a team of Executive Assistants, using effective leadership to encourage, motivate and support a culture of high performance. 

The key strengths and responsibilities include:

  • Supporting, developing, line managing and workflow management of the EA team jointly with the other Team Leader

  • Being proactive, organised and resourceful – managing complex and demanding diaries, emails, organising meetings and events, preparing documents efficiently and accurately.

  • You understand the strategic objectives of those you support and use this knowledge to help them make best use of their time. For example, you create work schedules to proactively plan or draft responses and prepare reports

  • Finding solutions to problems and situations by drawing on your excellent knowledge of the business and implementing change

  • You will also be the first point of contact for internal and external contacts, successfully building strong relationships with all key stakeholders.

  • You will be flexible and able to provide support both directly and remotely to senior leaders based at other locations.

  • Working closely with colleagues across the business to help ensure key improvement programmes are fully supported using your initiative

  • Managing short-term projects through to delivery.

  • You are devoted to your own personal development

  • Importantly, you will create the right environment, culture and ways of working that will allow your team too flourish.

Specific knowledge and experience

We are looking for people who are excited about this role, who can demonstrate experience of line management, team development and working at a senior level to provide PA/EA support to senior stakeholders.

As well as being independent, resourceful, and proactive, you will manage not only your own time but the time of those you support, to ensure they deliver on key priorities. Other key knowledge and experience required:

  • Team development to support personal growth and a collaborative team work ethos. 

  • Experience of managing multiple diaries of busy executives and working with 2 or 3 Executives at the same time. 

  • Great written and verbal communication, assertiveness, influencing and negotiation skills. 

  • Experience of engaging confidently with all internal and external stakeholders to form long-standing and credible relationships.

  • Excellent organisational, administrative, strategic awareness and planning skills.  

  • Planning in meticulous detail visualising the end outcome while always maintaining flexibility to deal with those last minute ‘urgent’ issues that come up all the time. 

  • Advanced use of Microsoft packages (Excel, PowerPoint, Word, Teams) and working knowledge of SharePoint and up to date working knowledge of AV and smart technology. 

  • Knowledgeable about corporate governance and take care of the details to ensure the business operates effectively. 

  • Strong project management skills.

  • Able to work under pressure with strong resilience. 

Diversity and Inclusion 

We value the unique perspective a diverse workforce brings to what we do. Therefore, we’re keen to increase representation in our workforce and support progression of minority ethnic groups. We are also a proud disability confident employer. 

How we work 

We employ around 340 staff in a wide variety of roles. They work flexibly at home and in the office as well as from audit sites across Scotland. This isn’t your typical work from home or work from office type job. We’re flexible about working patterns and we’ve transformed how we deliver high-quality public audit. We support you to work in the ways that achieve the best results for you, your team and the business, including your physical location and how you manage your hours. Put simply, we trust you to do your job, and want you to have the ability to have a rewarding work-life balance and best support your individual circumstances, be that childcare, adult carer responsibilities or managing disabilities.  

We welcome applications from across the UK. Some travel to our offices or client sites will be necessary at times, but you don’t need to live in Scotland to work for us. 

Application Information

Interested? Next steps 

Click the apply button to complete an application form. If you wish, you can also share your CV. We offer a range of benefits, please visit our careers page for more information. 

Our application deadline is Sunday 9th October at midnight. We have reserved week commencing 31st October for interviews.

Application Options

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